Administrative Assistant

Administrative assistant
Full-time, Fix term 2 yrs contract

Company description:

Gruner Ltd. was founded in 1862 in Switzerland. Gruner is a highly dynamic and digitalized, international engineering consultancy, specializing in infrastructure, buildings, hydropower and dams, environment, and safety design and planning. Gruner has more than 1100 highly qualified employees in over 30 offices in Switzerland, Germany, Austria, Georgia, Turkey, Tajikistan, and Serbia, and is involved in projects worldwide.

Gruner Balkans was established in Belgrade in 2010, formerly under the name of Stucky Balkans, and is consulting company for engineering and technical services. From January 2022, Stucky Balkans becomes Gruner Balkans with core competencies in hydropower and dams, infrastructure, buildings, and Fire Safety. In 2024, the company expanded by opening a second branch office in Novi Sad.

Now, we are looking for administrative assistant who will be supporting our Finance and Administration department.

Required skills and qualifications:

• High school diploma or equivalent
• Three to five years of administrative office experience
• Proven administrative experience in international company as an advantage
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Advanced knowledge of English language
• Reference: GJBAczl7DxZOO0b5jBlPn6iRYqbzldSHNDHWpfcKb-rOBfo98oKR6Gs_aykrsYFr

Responsibilities:

Handling on daily basis office tasks, such as:

• Maintain polite and professional communication
• Reception and hosting the company visitors and courier services for office documentation collecting
• Scheduling appointments and maintaining calendars
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Receiving and archiving the office documentation and assisting for general archiving of the office documentation
• Assisting with event planning and coordination
• Ordering and maintaining office supplies and collecting various office procurement
• Coordinate domestic and international travel arrangements for employees such as booking flights, cars, and making hotel and restaurant reservations
• Assisting and supporting team members from the Finance and administration department