Administrative Assistent

About ZSP:

ZSP Advokati is a Belgrade-based commercial law firm.

We serve Serbian and international clients across a wide variety of sectors. We act for corporates, banks, funds, sponsors and developers, new market entrants and government entities. 

More information about the firm is available at: https://www.zsp-legal.com/ and https://www.linkedin.com/company/zsp-legal/about/

Job Summary:

Administrative Assistant provides day-to-day administrative and operational support to the team. Responsibilities include billing and expense assistance, coordination of meetings, travel, and calendars, and maintenance of databases and records.

This position is office-based.

Skills and attributes for success:

•  Detail oriented and precise
•  Able to shift from one task to another with ease
•  Excellent organizational skills
•  Ability to prioritize tasks effectively
•  Problem solving mindset
•  Open communication
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Key Responsibilities:

• Billings: Assisting the team with client billing through billing software, tracking expenses, drafting and finalizing invoices, and time transfers. 
• File Formatting, ensuring all documents adhere to formatting standards.
• Meeting, Travel and Accommodation Arrangements, planning and organizing meetings, business trips, and accommodations.
• Document Preparation and Management, creating, editing, and archiving documents.
• Providing support in various aspects of team organization and administrative on-site support.
• Time and Calendar Management, efficiently managing calendars and schedules.
• Regularly updating and maintaining various databases.

To qualify, candidates must have:

• Excellent use of English language (mandatory)
• Effective interpersonal and communication skills (verbal and written)
• Skillful attention to details and self-assurance of quality of work performed
• Proficiency in SEF, Word and Excel, and e-banking platforms with an aptitude to learn standard firm software and other relevant applications and technical/office equipment

We are looking for:

An effective communicator, team player that collaborates with people from various teams while looking to develop your career in a established yet supportive organization. Being a strong team player is critical with the ability to adapt to changing requirements or deadlines.

Support, coaching and feedback from some of the most engaging colleagues around. Opportunities to develop new skills and progress your career.

Apply now.