Attendance Specialist

Job Responsibilities

• Attendance System Management and Employee Training
• Develop a comprehensive understanding of the company’s attendance system, including attendance rules, shift arrangements, exception handling and reporting functions.
• Be responsible for the daily maintenance, basic configuration and access management of the attendance system.
• Organize and deliver attendance system training sessions for employees and managers on a regular or ad-hoc basis, ensuring correct understanding and proper implementation of attendance policies and system operations.
• Provide daily support and respond to employee inquiries related to attendance rules and system usage.
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• Attendance Data Processing and Reporting
• Collect, review and consolidate attendance data in a timely and accurate manner for each attendance cycle.
• Prepare and generate standardized attendance reports (e.g. attendance rate, overtime, absences and attendance exceptions) to support payroll calculation and management decision-making.
• Identify, analyze and follow up on attendance exceptions to ensure data accuracy, completeness and traceability.
• Attendance Policy Maintenance and Legal Compliance
• Continuously monitor updates to labor laws, regulations and related policies, and regularly review the company’s attendance policies.
• Participate in updating and optimizing attendance policies in line with legal requirements and company management needs, ensuring full compliance and risk control.
• Support HR and management in communicating and explaining attendance policies to employees.
• Attendance and Payroll-Related Support
• Assist in preparing and validating attendance data for payroll processing, ensuring consistency between attendance records and salary calculations.
• Participate in attendance- and payroll-related projects, such as system optimization, process automation or audit support.
• Perform other duties related to attendance and payroll management as assigned by supervisors.

Qualifications (Optional)

• College degree or above, preferably in Human Resources Management, Business Administration or related fields
• Experience with attendance systems and basic payroll logic is a plus
• Strong data accuracy awareness and good skills in Excel and HR systems
• Detail-oriented, responsible, with good communication and service mindset