Billing & Invoicing Specialist - Business Administration in Accounting

efiport GmbH is a subsidiary of Frankfurt School of Finance & Management and has been an innovative provider of technology-supported education solutions in Germany for more than 20 years. Our small office in Novi Sad has a major role in the development of our software solutions of one of the most prestigious universities in Europe and has been operating since 2021.

We are currently looking for a detail-oriented and reliable Billing & Invoicing Specialist to support the delivery of our training programs to external clients. In this role, you will play a key part in ensuring accurate and timely invoicing for various training engagements, working closely with program management, sales, training operations, and the finance team. This position is well suited for someone who values structure and consistency, enjoys collaborating as part of a team, and is comfortable communicating daily with a wide range of internal stakeholders and clients.

Key Responsibilities: 

• Prepare, issue, and manage invoices for open and customized training programs,
• Verify training details, pricing, contracts, and client billing information,
• Review contracts and billing terms using our internal system,
• Create, record, and track invoices and payments in the accounting/ERP system,
• Coordinate with program management, sales, training operations, and finance teams,
• Monitor payment status, follow up on overdue invoices, and resolve billing queries,
• Ensure compliance with internal policies, tax, and legal requirements,
• Maintain accurate invoicing documentation and support basic financial reporting,
• Use supporting tools (e.g. CRM, spreadsheets, document management systems) as required,
• Communicate professionally with internal stakeholders and clients in German and English.
• Reference: uYfNfpQZHXJNAa3oaCz7bRFrt-qu-s_u_reRXAJfa2QAG-tZSVlnghmfMZ9SlTK0

Qualifications: 

• University degree in Economics, Finance, Accounting, Business Administration, or a related field is an advantage,
• Minimum 3 years of proven professional experience in business administration, accounting of similar,
• Solid understanding of invoicing processes and financial documentation,
• Experience working with accounting tools,
• High attention to detail and accuracy,
• Strong organizational and coordination skills,
• Ability to work independently and manage multiple priorities,
• Professional communication skills in German and English,
• Experience in a training, services, or project-based environment is an advantage.

This role is performed fully in German and English, as you will be working with a fully remote team based at our headquarters in Frankfurt and supporting our international clients.

As part of the onboarding process, the selected candidate should be available to spend approximately four weeks at our headquarters in Frankfurt, with all travel and accommodation expenses covered by the company.

What we offer to you:

• Flexible working hours and hybrid working structure (3+2),
• 30 vacation days
• In addition to Serbian public holidays, December 25th and December 31st are non-working days, and you get a half day off for your birthday
• Private healthcare,
• Visits to and exchanges with our local and team in Germany,
• Possibility of professional development - free entrances for conferences, online courses, exams or similar programs of your own choice,
• Personal working atmosphere in small, dynamic teams.

Does this sound like you? If so, we would love to meet you! 
We look forward to receiving your CV!

Only applications submitted in German or English will be considered.