Junior HR Assistant

About Us

At Teamcubate, we’re more than just a team incubator – we connect top-tier talent with cutting-edge startups and growing companies across Northern Europe. Founded by two seasoned entrepreneurs, we launched our workspace in Belgrade in 2017. Now, with offices in Belgrade and Copenhagen, we support local experts working for Danish, Dutch, and German companies.

About the Role

We are looking for a Junior HR Assistant to support day-to-day HR operations, employee relations, and administrative tasks. This role will also involve taking on certain responsibilities delegated by the HR Manager, helping to ensure smooth communication with employees and clients, accurate documentation, and the efficient handling of logistical matters such as housing and onboarding.

The ideal candidate will have strong problem-solving skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Main responsibilities:

• Be a point of contact for employees via phone and chat channels.
• Manage sick leaves: register, document, report, communicate, and research cases as needed.
• Handle client requests and ensure timely follow-up.
• Oversee employee onboarding, including purchasing tickets, arranging rental cars, handling gas receipts for weekly costs, and processing reimbursement requests.
• Conduct weekly hour checks, gather data, contact employees for clarifications, and support employee retention initiatives.
• Address housing issues: coordinate housing groups, follow up until problems are resolved, and relocate employees when necessary.
• Draft and issue termination letters and offboarding emails.
• Prepare and manage warning letters, including communication and documentation.
• Maintain accurate records of housing issues/reports and update employee details files.
• Perform basic operations in HelloFlex.
• Keep HR records and files up-to-date in Google Drive.
• Reference: 2XXyWBzKx4B9wPk_ugjeioQPXgPvHIQqdCjAjOkgDIAxK1rhztSrbDORYqU6AK9i

What we are looking for:

• Previous experience in HR, administration, or operations support (preferably in an international or fast-paced environment).
• Excellent organizational and multitasking abilities with strong attention to detail.
• Strong communication skills in English, both written and verbal (Dutch is a plus).
• Ability to handle sensitive employee matters with professionalism and empathy.
• Proficient in Excel, including formulas and spreadsheets, and experienced with project management tools such as Monday.com.
• Comfortable working with digital tools such as HelloFlex, Google Drive, and other HR/admin software.
• A proactive, solution-oriented mindset with the ability to follow through on tasks until completion.

Why Join?

This role offers the chance to take ownership of a wide range of HR responsibilities in a fast-growing international environment. You’ll be working closely with both employees and clients, ensuring smooth operations and making a real impact on people’s daily work lives.

If you thrive in a role where no two days are the same and enjoy being the go-to person for both people and processes, we’d love to hear from you.