Office Administrator

Office Administator (18-24 months contract, maternity leave cover)

About OCSiAl:

OCSiAl is the world’s largest producer of graphene nanotubes. Our team consists of more than 450 employees located in Europe, USA, and Asia. OCSiAl’s mission is to improve specific properties of all base materials, making the world a better place for all living beings. We are pursuing this mission by developing universal nanotube solutions and introducing them into the manufacturing industry. This is leading to the creation of a new generation of nanoaugmented materials and end products, whose previously unobtainable properties will become the standard for consumer expectations.

Key Responsibilities:

• Organization of a document flow between the company and its counterparties, systematization and archiving of the originals (including the use of the specialized DMS/ERP programs for such purposes);
• Reception, registration, timely distribution and controlling of all incoming correspondence;
• Monitoring and preparation of documents for signature;
• Familiarization of employees with internal documentation;
• Interaction with different departments of the company; communication in English, Serbian and Russian;
• Reception of the incoming calls;
• Arranging the business trips: booking tickets, accommodation, taxi or car rentals; handling visa requests. Interaction with the financial (and other) department of OCSiAl Europe in this regard, assistance in the preparation of reporting documents;
• Controlling and receiving some services related to the office maintenance (eg. Cleaning services, gardening services etc.);
• Preparation and editing business documents and official letters both in English and Serbian;
• Creating purchanse requests and controlling stock of stationery material, water, safety equipment and other office materials;
• Organization of internal/external meetings and events for Company employees;
• Translation of internal documents from/to Russian, Serbian and English.
• Reference: 1g3RoqVCGe92S3hTnjBVmaBJtnVvs425YnUYpYt-gXtP2nZpg31_IMcM4mFIAExy

Required Qualifications and Experience:

• higher education;
• proficient in Serbian and English, Russian is preferred.
• MS office proficiency;
• minimum 1 year experience;

Knowledge of: 

• rules of business correspondence and etiquette;
• rules for the protection of confidential proprietary information;
• structure of the organization and distribution of functions between structural units and specialists;
• basics of contractual work, the procedure for concluding contracts;
• rules for working with incoming, outgoing, and internal documents;
• rules for the preparation and execution of information, reference, organizational, and management documents.

What We Offer:

• an attractive position in a global and dynamic company;
• opportunity for professional and personal development;
• competitive employment conditions.

Side Notes:

• CV in English is required;
• Only shortlisted candidates will be contacted.