Office Assistant

If you are ready to become part of one of the most innovative law firms in the Western Balkans, the winner of The Lawyer European Awards for Law Firm of the Year: Southeastern Europe (2021) and Law Firm of the Year: Eastern Europe and the Balkans (2020), operating in a dynamic market of over 150 million people, 

and 

if you're looking to contribute to a forward-thinking environment by supporting administrative and procurement activities, ensuring smooth day-to-day operations through well-designed policies, standards, and procedures... 

and 

if you are a highly organized, self-motivated professional with proven supply management and analytical skills, a keen eye for detail, and the ability to excel under tight deadlines, join a team that values efficiency, excellence, and innovation - apply today to join the team

Office Assistant

Key responsibilities:

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Manage information flow in a timely and accurate manner
• Act as the point of contact between executives, employees, clients, and external partners
• Schedule and organize personal and group meetings locally and internationally, and maintain calendars
• Coordinate daily mail activities, ensuring efficient handling of both incoming and outgoing posts
• Manage internal administrative procedures such as printing, document binding, cards and keys usage, library management, and record keeping
• Maintain records of fixed assets and technical equipment in coordination with the IT team
• Collaborate with the cleaning, technical maintenance and security systems support teams to ensure smooth daily operations
• Manage office and marketing supplies, request quotations, prepare comparative cost analyses, and ensure efficient procurement and delivery
• Prepare and format documents and content for internal and external communications, including memos, emails, presentations, and reports
• Coordinate travel arrangements, prepare itineraries, plan logistics, and process expense reports
• Assist in organizing and supporting internal events, training sessions, seminars, and webinars by coordinating venues, equipment, and logistics
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What we are looking for:

• Bachelor's degree or high school diploma
• At least 2 years of work experience in an office management role
• Flexibility, self-driven approach, with exceptional attention to detail
• Excellent organizational and time management skills, and ability to prioritize multiple tasks
• Strong communication and interpersonal skills and team-oriented person
• Proficiency in working with MS Office package and related applications
• Advanced written and spoken English

We are offering:

• Permanent employment
• Dynamic work environment
• Opportunity for professional growth and development
• Competitive remuneration package with private health insurance