Procurement Admin Expert

Summary

We are seeking a highly skilled Procurement Admin Expert to join our team. The ideal candidate will have extensive knowledge of Purchasing department operations, end-to-end contract administration, and the ability to understand contract clauses. Proficiency in tools such as Ariba, Adobe, SAP, Power Apps, and Microsoft Office applications is essential. This role requires a detail-oriented individual with strong organizational and communication skills to ensure efficient procurement processes and contract management.

Responsibilities

• Contract Operations: Manage and oversee contract operations, ensuring compliance with company policies and procedures.
• End-to-End Contract Administration: Handle all aspects of contract administration, from initiation to execution and follow-up, ensuring timely and accurate processing.
• Tool Mastery: Utilize Ariba for procurement processes, Adobe for document management, and Power Apps for workflow automation. Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) is essential.
• Reporting and Analysis: Generate reports and analyze data to provide insights into procurement activities and identify areas for improvement.
• Follow-up of RFxes in the various systems (e-sourcing, e-approval) and the creation/follow-up of the various documents (NDAs, RFX, contrats, ExecSum, , ...) in the purchasing process.
• Follow-up and creation of contracts from the NDA phase to the signing and archiving (CLM) includes the process from PO to invoice.
• Assist in the analysis and reporting related to the purchase categories in your purchasing domain and the analysis of the answers to RFx's within the predetermined timeline of the internal customer.
• Compliance and Risk Management: Ensure all procurement activities comply with legal and regulatory requirements, and manage risks associated with contracts and vendor relationships.
• Collaboration: Work closely with the buyers  to understand their  needs and provide support as required.
• Proficient English Writing and Speaking Skills: Communicate effectively in English, both in writing and speaking, to ensure clear and professional interactions with vendors, colleagues, and stakeholders.
• Reference: RusD54hU6gKq9OKddAlmZzYghksNjrhN3MhtsYqlHsI.

Qualifications:

• You have a Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• You have proven experience in procurement and contract management, with 3-4 years of relevant working experience.
• You have expertise in using SAP, Adobe, Power Apps, and Microsoft Office applications. Knowledge of ARIBA would be a significant advantage.
• You are proficient in Excel, including the ability to create reports, knowledge of pivot tables, and the capability to merge data from different databases into comprehensive reports.
• You possess strong analytical and problem-solving skills.
• You have excellent communication and interpersonal skills.
• You can work independently and as part of a team.
• You can quickly adapt to changing circumstances.
• You work with precision to avoid errors.
• You are detail-oriented with strong organizational skills.
• You have proficient English writing and speaking skills.

What do we offer you?

• We are open to everyone: M, W, X, and in fact all the other letters of the alphabet.
• Good compensation - Competitive € salary plus benefits package.
• We encourage personal growth.
• We are, of course, committed to sustainability. What else did you think?
• We firmly believe that working together is important, but that having fun together is even more so.
• We believe in responsibility. Also, in yours. For example, you can take it to launch your own initiatives.
• We put our customers first. And because we are all customers somewhere, you already know what that means. That’s good.
• And the ever-important work-life balance? We keep it in the right place.

About Proximus

Proximus is Belgium’s leading provider of telephone, Internet, TV, and ICT services. Proximus is firmly committed to the future of its customers, the company, and its employees. BICS and Telesign are brands also part of the Proximus group and we are delighted we opened Proximus offices in Belgrade.

Our strategy relies on three exceptional strengths – our gigabit network, our technology assets, and our people – which will deliver excellent value to our stakeholders: society, our customers, and our shareholders. Working for Proximus is all about “Think Possible “- even if it seems impossible. It is a way of thinking that opens a world full of digital solutions that make our life easier, and the way we work smarter. Our purpose, “Boldly building a connected world that people trust so society blooms”, is our guiding star in delivering delightful communication and entertainment experiences for residential consumers and in enabling next generation digital innovations tailored to businesses.